Excellent, amazing support service. The unlimited customization in this applications, made it suitable to open range of business types. Still uncovering hidden options which satisfy all my needs. “THUMBS UP”

Mohamade El Banna, Banna Print House
Lebanon

The post Amazing support service. The unlimited customization in Xin Inventory suitable to wide range of business appeared first on Xin Inventory.

By using Xin Inventory, user can set multiple tax level. What user need to do is define the tax code and tax percentage.

User can set single or double taxation. Single taxation is very straight forward, this mean the tax in only apply to the product selling price.

Double taxation is more complicated, there are 2 options for double taxation. Assume that we have 2 taxes, tax_1 and tax_2.

• user can choose to apply tax_1 and tax_2 on the product selling price
• user can choose to apply tax_2 to (product selling price + tax_1) where tax_1 is the tax that apply to product selling price

There is another tax where allow user to tax on the total amount. Please watch the demo below and do not hesitate to contact us if have any questions

sample tax invoice from Xin Inventory 2.0

The post How to setup Tax like GST VAT in Xin Inventory appeared first on Xin Inventory.

I would love to be able to convert quotes that I create into invoices,without having to re-enter specific details already on the quote.The benefit is that it cuts time to prepare an invoice which has the same details as on the quote!

Moses H Nyanga, Matiza Altima Solutions
Zambia

The post Easily convert quotation to invoice appeared first on Xin Inventory.

Xin Inventory 2.0 is a very useful and versatile product.It helps streamline business operations in respect of accounting and customer management.

Moses H Nyanga, Vertrieb Zambia
Zambia

The post Testimonial: Xin Inventory 2.0 is very versatile product appeared first on Xin Inventory.

I am please to be a user of this simple yet professional XIN inventory software. I am now able to send quotes, invoices and purchase order with just a few click on the mouse/keyboard. The team at XIN setup my software for me online in only a few minutes. Thumbs up guys, i have been looking for a software like this for years and at such reasonable cost! Good job, great product.

Garfield Spence, Tritronic Electronics Limited
Jamaica

The post Testimonial: Great Customer Service appeared first on Xin Inventory.

To change the date format, user need to customize own template. We assume that user already know how to customize own template, if do not know how to customer template, please refer to http://www.youtube.com/watch?v=TALPmQxgZYg.

We use quotation as sample in this case. There are 2 date that we need to change, shipping date and quotation date.

Now, open the quotation template in template editor.  We will start with shipping date. Highlight [Shipping Date] and click on the top right corner. A table cell tasks will be popup.

In the Data Binding Field, click on it and expend Quotation in the drop down.

Find Header_ShippingDate and click on it to select this field.

Now, click on Format String …

FormatString Editor will be popup. Click on DateTime and choose Custom tab. Enter the format you like. In this case, i’ve entered yyyy.MM.dd and click on OK button.

Now, format setting for Shipping Date is Done. We continue with quotation date.

Note that the quotation date is Header_Date in the quotation data.

Now, we can delete the Date in the quotation template.

The drag the Header_Date to the date field and customize the appearance such as font type, padding alignment and etc.

Now, highlight Header_Date and click the top right corner on Header_Date. Find Format String and click on it. The FormatString Editor will appear. Select DateTime and enter the custom format yyyy.MM.dd and then click on OK.

We have done with quotation date.

The final date in quotation looks like below

quotation with custom date format

The post Change date format to yyyy.MM.dd in Xin Inventory 2.0 appeared first on Xin Inventory.

Quotation refers to a business document which is allotted to all of the customers and consumers that are searching for the best products and services to purchase in the market nowadays. Most of its contents are highly related to the standard prices of goods and services that are available in several companies nowadays. All of the organizers or members of huge companies and business establishments that are operating in the market nowadays must be capable of creating this kind of business document. One of the basic information that must be present in the contents of this business document is the type/s of products or services that a company wants to offer. All of the products and services that are present in its content must have standard prices to guide the consumer more effectively.

A business-related quotation must be written professionally always. It is because its main purpose is to represent a company or a reputable business establishment in front of the consumers that are searching for the best products and services to place on their baskets and carts. All of the necessary information about the company or business establishment that it represents must be available in its content. In addition to that, a set of very interesting sales quotations must be present also in its standard layout to make sure that it will become more acceptable and reliable in the eyes of those individuals who will see and read it.

A professional quotation serves as one of the most reliable assets of a business or company. The reputation and worth of a business lies on the quality and uniqueness of its contents. As much as possible, its design must be very accurate and attractive always. The best way to make it possible is to keep it free from simple errors and unbelievable statements. Please remember always that most of the individuals who will read it upon its release are professional individuals who know how to evaluate the quality of the services and products of a company with the use of sales quotations that are containing the type and prices of their products and services in the market.

Quotation must look eye-catching and very interesting always. It is because this document can help businesses to become more popular and reliable in the eyes of many consumers as time goes by. The best way to create it is to finish it in the Microsoft Word. Why in MS word? It is because the documents that are written in such application are very easy to modify when needed.

A professional quotation serves as an official statement of the promise of a company. It should be prepared immediately when a request for sales quotation was sent to a company. This is one of the basic requirements of a supplier or a seller which has a strong connection in a company while offering several kinds of products to the target consumers or buyers in the market. The terms of sales, warranties and payment methods that are connected to the products and services of a company must be present in its content. Its main purpose is to attract a buyer to purchase the products or services of a certain company.

It will become more exciting to read this article if all of the specific steps on how to write a professional quotation are present in it. The first step to follow in constructing this kind of business document is to search for a perfect business letterhead that will serve as the main reference of the writer or creator in constructing it.

Use the most important details and information that are present in the selected business letterhead while trying to complete the exact subject of the target professional quotation. The examples of most important information that must be taken from a business letterhead while constructing this business document include the business identification number of the company of its creator and its physical address. When this set of information are already present in the stated business document, it’s a sign that the creator can proceed already to the second step which is to search for a certain word that will tell its future readers that it is a professional quote.

This business document must contain a word that will tell its readers that it is a real example of professional quote. What are the examples of words that can be written in this document to make it more presentable and a real example of professional quote? The answer for this question includes quote, estimate and quotation. Among these three different words, the best word to use is the “quotation.” The third step in accomplishing this document is to assign a number or a set of numbers for it. The number that needs be assigned in this business document must be composed of four to six digits.

It is very important to assign a number for this document. The main reason for such claim is the fact that it will very easy to find a professional quotation on a huge storage when it is needed. Besides, numbers can help a businessman to organize several business quotes easily inside a huge storage. After assigning a number for this document, the fourth step to complete in constructing it is to enter the appropriate service or product delivery payment terms under its standard number. There are so many examples of information to include in the product or service delivery payment terms of this business document.

An example of the information that can be written in a professional quotation to complete its service or product delivery payment terms is the price that needs to be paid. The fifth step to accomplish in completing the contents of this business document is to focus on the construction of its main body. On its main body the type of job or service that its creator wants to offer in the market must be indicated. Next thing to indicate in its body is the total cost of all the tasks or services that were stated in its main body. Please make sure that all of the figures that are present in its content were properly totaled. The last thing to remember in constructing this document is to limit its validity.

The post How to Create a Professional Quotation appeared first on Xin Inventory.

Xin Inventory 2.0 is quite great helpful software, which have helped me to save time and also afford customers high quality quotation sheet, clear and beautiful invoice report, delivery notes etc. This software would really help you to improve sales performance. Deserve to be recommended.

www.enjoysteel.com., China

The post Testimonial: Recommended invoice software appeared first on Xin Inventory.

Many people are still wondering what it feels like to handle credit note, inventories, delivery notes, invoice, quotation, customer payments and purchase order. But, more businesses are even wondering how to do these tasks with the use of software alone. Business owners need to deal with all essential aspects of an excellent inventory management. Thus, they should work professionally when doing their transactions so that they can immediately get the trust and recommendation of their target clients.

Being professional means knowing what to do, what to use or apply, and how to handle situations within your business environment. Most clients have been looking for professional businesses since they believe that these are more capable of dealing with their needs and demands. For this reason, they need to apply the latest method of doing their inventory management and purchase order. It is by using professional software for a good purchase order.

What is a Purchase Order?

purchase order

The purchase order refers to the commercial document which is being released by a buyer to his seller. It includes quantity, price, type and quality of the service/s or product/s that the sellers need to deliver on a given date. Through providing a PO (purchase order), buyers creates a legitimate offer into their suppliers for purchasing particular services or goods.

Once a PO has been received by the suppliers, this established a legal connection between the sellers and the buyers. An appropriate professional format has been applied in drafting the PO just like the invoice.

Using the Best most Professional Software for Inventory Management

There can be an ultimate solution to the issues or problems faced by many businesses in terms of managing the tasks mentioned earlier. In fact, it has been widely used by many advanced businesses from different parts of the world. If you want to get the maximum benefits from this software, the best choice will be the Xin Inventory software. This is an all inclusive inventory and invoice management solution that every business should have.

Xin Inventory Software can take good care of the needs of your business. This system will be a great asset in your business’ daily operations. It has been made extra beneficial and extra powerful to provide maximum advantages. With its innovative solutions, there is no doubt that it can be a great help and support to the daily challenges that your business is facing.

Make a Professional PO with the Use of Professional Templates

When you find it hard to manage purchase order (PO), this inventory management software is the best thing to use. You need to avail Xin Inventory Software to make things easy and convenient for you and your business.

The professional template for purchase order is highly essential in the overall organized and legal transactions of the business. When you want to build a strong and good relationship with the buyers, you need to comply with the essential policies.

This software offers a template editor that allows the users to edit their purchase order template, quotation template, invoice template, or other templates. This template editor has been developed to perform various tasks to make template editing easier and faster.

When talking about the customization service of PO template, Xin Inventory Software has been providing such service in order to suit the needs of a business with smaller service charges only.

Benefits of Creating Professional PO

Purchase order templates have been offering various advantages after downloading it. Such benefits may vary from one organization to another and one person to another. The final outcome of your professional purchase order relies on the kind of template you used including the features integrated in it. Here is the list of some benefits received from professional PO:

• Editing has been always free. You may get the best out of this.
• You do not have to monitor public demand or downloading counts.
• It will be totally yours after downloading it.
• The layout and design are customized. Make little changes to attract potential people.
• No usage limitation. Use the template even for multiple timing.
• Attractiveness and uniqueness has been hiding in amendments.
• Every template refers to a certain category. Any template may be used for the entire category, when used wisely.

Other Important Items to Include in a Professional PO

Xin Inventory Software has been made more flexible in giving its service to the customers through integrating several amazing features. By simply looking at these features, you can realize that this software can work exceptionally and reliably during the actual performance. To get started, take note of the following list and see how it can make your business grow and develop:

• Multiple language, tax and user – this software has been supporting many users with various user group or rules. The system admin can create its own group along with dedicated distinct module user accessibility.
• Accessibility and Security Control – in this software, the data has been secured by a password. Thus, you can obtain peace of mind by restricting access on it.
• Network Enabled – Xin Inventory 2.0 has been invoice software that has been made network ready. Through application of correct settling, your database is already accessible in various computers at the same period of time.
• Full Control Stock – Become an organized business with this inventory software. In addition, there is no need to worry regarding the control or losing track of your stock. Stock control basically features an automatic reorder stock once it reached the pre-determined level.
• Timely Payments for the Customers – Xin Inventory 2.0 is capable to tracking the payment status of the customers.
• Stay Knowledgeable – it is comprised of customizable reports which provide summarized and detailed information regarding inventory, profits, sales and revenue levels.

For a successful and professional purchase order, do not hesitate to try new things. For sure, you will appreciate the existence of this software once you start using it in your business. Make a professional purchase order with the help of Xin Inventory 2.0 software. There are more important things to consider when you really want to ensure that your business will grow and expand.

The post Create a Purchase Order appeared first on Xin Inventory.

Good software. Easy to use and very helpful to my buisness.

Mim.Farook
Metro Trades, Sri Lanka

Great customer service

 EXCELLENT SOFTWARE, GREAT SUPPORT!

Gokhan ALTINAY
Basket Glass Co., Turkey

The post Testimonial: Good invoice software appeared first on Xin Inventory.

There are 3 main steps that need to achieve in order to have Xin Inventory 2.0 work in network environment.

Make sure all computers are in the same network or same workgroup (Server and Client).
Setup home network in Windows XP, please refer to http://support.microsoft.com/kb/813936
Setup home network in Windows Vista, please refer to http://windows.microsoft.com/en-US/windows-vista/Setting-up-a-home-network
Setup home network in Windows 7, please refer to http://windows.microsoft.com/en-US/windows7/start-here-to-set-up-a-home-network-in-windows-7
Setup home network in Windows 8, http://windows.microsoft.com/en-US/windows-8/what-you-need-setup-home-network

Install Xin Inventory 2.0 in server and share the installation folder
Download Xin Inventory 2.0 and install Xin Inventory 2.0 in server. After the installation, share the installation folder to network (home network group) with read and write permission. By default, the installation folder in 32 bit machine is “C:\Program Files\Xin\Xin Inventory 2.0″ and for 64 bit machine is “C:\Program Files (x86)\Xin\Xin Inventory 2.0″. By default, Xin Inventory setup will install MS SQL 2008 Express and it will do configuration automatically. If there is failure in the setup, please let us know via our support website http://support.xincube.com
Server Installation:

- Select install Xin Inventory 2.0 as Server / Standalone.

Install xin inventory as server

- Open Xin Inventory 2.0 for the first time in server.
We can test on it once the installation is completed. Click on Xin Inventory 2.0 icon in Desktop to open Xin Inventory 2.0 for the first time.

1. Click on Database Setting on the left bottom of the login screen.

xin inventory 2.0 first time login

2. Select Local
3. Try to enter SQLEXPRESS as instance name. Click on determine SQL Server instance name to know how to check the instance name.
4. Click on Test Connection button to test connection.
5. Click on OK button if the network connection tested ok.
6. Click on Save button to save the setting.

Xin Inventory first time login

7. Enter Login ID: admin , Password: 1234 for the first time login.

Xin Inventory network login

Sharing Xin Inventory 2.0 folder:

- Share Xin Inventory 2.0 installed folder.
After installation, share Xin Inventory 2.0 folder to the network user with read and write permission. By default, the installation folder in 32 bit machine is “C:\Program Files\Xin\Xin Inventory 2.0″ and for 64 bit machine is “C:\Program Files (x86)\Xin\Xin Inventory 2.0″.

1. Right click on Xin Inventory 2.0 folder.
2. Then click on Properties.

3. Click on Sharing Tab
4. Click on Advanced Sharing button.
5. In the Advanced Sharing window, checked on Share this folder.
6. Click on Permission button.
7. In the Permission for Xin Inventory 2.o window, check on Allow Change checkedbox.
8. Click on OK button.

- Set permission for Everyone (Modify permission)

Go to Xin Inventory 2.0 folder. By default, the installation folder in 32 bit machine is “C:\Program Files\Xin\Xin Inventory 2.0″ and for 64 bit machine is “C:\Program Files (x86)\Xin\Xin Inventory 2.0″.

1. Right click on Xin Inventory 2.0 folder.
2. Then click on Properties.

share installed folder
3. Select Security tab
4. Click on Edit button
5. In the Permissions for Xin Inventory 2.0 window, click on Add button.
6. Type everyone in the Select Users or Groups window
7. Click on Check Names button.
8. Click on OK button.

 
9. In the Permissions for Xin Inventory 2.0 window, select Everyone.
10. Check on Allow Modify check box.
11. Click on OK button.

Foder sharing for Windows XP: http://support.microsoft.com/kb/304040
Foder sharing for Windows Vista: http://technet.microsoft.com/en-us/library/bb727037.aspx
Foder sharing for Windows 7: http://windows.microsoft.com/en-US/windows7/Share-files-with-someone
Foder sharing for Windows 8: http://windows.microsoft.com/en-US/windows-8/share-files-folders

Install Xin Inventory 2.0 in others PC as client and connect to Xin Inventory server’s MSSQL 2008 Express database and also server’s “Xin Inventory 2.0″ folder.
After install Xin Inventory 2.0 to client computer, connect to Xin Inventory 2.0 server database.
Client Installation:
Select install Xin Inventory 2.0 as Client.

Install Xin Inventory As Client

Client connect to server:
To connect to server, click on the Database Setting and in the Connection, select Network. Enter Database Location and click on OK.
1: Select Network in Connection if want to connect to server.
2: Enter Application Location. In this example, server name is XIN-SERVER and the shared folder name is Xin Inventory 2.0. So, we enter “\\XIN-SERVER\Xin Inventory 2.0″.
3: Enter Server Name. In this example, server name is XIN-SERVER. So we enter XIN-SERVER. You can use the IP address if you know the IP address.
4: Enter Instance Name. It will be either SQLEXPRESS or SQLEXPRESS2008. Try SQLEXPRESS first, if failed, try SQLEXPRESS2008.

connect to server database

5: Click on Test Connection to Test the setting.
6: Click on OK if Network Connection OK
7: Click on Save button if the connection is correctly entered.

The post How to setup Xin Inventory 2.0 network appeared first on Xin Inventory.

Working in Thailand it is difficult to find a system that does Quotation -> Invoice -> Receipt without too many extras that cost a lot of money! Great program.

Mark Pearson
Premier Thai Lawyers, Thailand

The post Testimonial: Cost effective invoice software appeared first on Xin Inventory.

Xin Inventory has completely changed the way I used to handle my sales and purchase. It is the best sales software. I love its interface which is easy to use and compact. The reports feature is very useful feature. Its like a mini ERP. Love it

Jeevan More
Dicom Smart Solutions, India

The post Testimonial: Handy invoice software appeared first on Xin Inventory.

I just want to express my happiness at the satisfaction I have had from the Xininvoice and the Xininventory trial applications.
They are both not only very user-friendly but are also very helpful with the range or reports one can produce!
They are both great products.I have already recommended both to some of my business associates.

Moses Nyanga
MATIZA InforTech Centre, Zambia

The post Testimonial: User-friendly invoice software appeared first on Xin Inventory.

Xin Inventory 2.0 is not only an invoice software that able to create invoice, it’s also able to create quotation, purchase order, customer statement and etc. Others than that, business owner able to keep track of customer payment after send out the invoice by using payment receiving feature. This will help business owner to know customer payment status so that the payment won’t behind the payment terms.

Handy features

By using Xin Inventory, user able to create invoice from scratch, by copy from the existing invoice, import from quotation, import from delivery note or import from PO (purchase order).

Below are all the standard information for invoice are included

1. Invoice date
2. A word Invoice
3. Invoice reference number
4. Seller business/company logo
5. Seller business/company name and registration reference number
6. Seller business/company address
7. Seller business/company website
8. Seller business/company contact like phone, fax and email
9. Sales person name
10. Buyer business/company name
11. Buyer business/company billing address and contact
12. Buyer business/company shipping address and contact
13. Order details like product/services name, code and description, quantity, unit/cost, unit of measurement (UOM), discount, tax and cost
14. Taxes information
15. Payment terms and shipping terms
16. Note and etc

Others information that are not included can be added in the software because there are extra field that built in with the system for this purchase.

Invoice Format

All the generated invoice can be export into PDF, xls, xlsx, html, rtf, csv, image and etc. User can email the invoice directly to the customer by using the send email features. The PDF format will be send along in the email together with the pre define email content.

Demo

Demo below shows how to create invoice using Xin Inventory 2.0

Generate Recurring Invoice

User able to generate recurring invoice by daily schedule, weekly schedule, monthly, yearly and etc. User can configure to have non-stop running or controlled by number of invoice being generated.

Invoice Template

There are 14 professional Invoice Template come with Xin Inventory 2.0, user can select either one when create the invoice. User can customize their own invoice template to suit the business needs by using the template editor.

Sample Invoice

Below is the sample invoice that was created using Xin Inventory 2.0

sample invoice 1

Sample invoice 2

The post create invoice appeared first on Xin Inventory.

So far Xin Inventory has come closest to being the inventory software that I want for my manufacturing business, most are not well suited to the changes and variations of inventory and daily running but Xin Inventory has so far worked out well.

Keith Wallace
Megastra Jaya Sdn Bhd, Malaysia

The post Testimonial: Xin Inventory worked out well in manufacturing business appeared first on Xin Inventory.

I searched for a long time to find software that would keep track of inventory along with customers and invoicing. I had Quick Books for many years and was terribly dissapointed in it. Xin was the only soft ware that had all the features I needed! I downloaded it easily, added my inventory and customer info and …bam..ready to go!
The only thing that has given me troble is customizing the invoice template. But Customer Service is fast and helpful…so I would give Xin a complete thumbs up!

Debbie Borges
Can’t Resist LLC, US

The post Testimonial: Good product and good customer service appeared first on Xin Inventory.

I have a backup of Xin Inventory database (XinInventory.mdf and XinInventory.ldf). Now I need to setup in our new server, may I know what is the steps I need to follow?

Answer :

Please follow these steps:
1. Download and setup MSSQL Server Management Studio for 2008 Express R2 from http://www.microsoft.com/en-us/download/details.aspx?id=22985

2. Open the Management Studio, right click on “Database” and choose “Attach”.

3. On the popup screen, choose your XinInventory.mdf file.

4. Then you shall see XinInventory database been attached. Drill down XinInventory > Security > Users, right click on XinUser and choose “Delete” to delete this user.

5. The drill up and on the global folder, go to Security > Login, right click and choose “New Login..”

6. On the popup login creation form, enter “XinUser” as Login Name, choose option “SQL Server Authentication” and enter “xinuser” as password. Unchecked the option “Enforce password policy”.

7. Then go to “User-Mapping” tab, select XinInventory database, and give the role of “db_owner” and “Public”. Click “Ok” to create the user.

The post Restore Xin Inventory database appeared first on Xin Inventory.

I am a user of xin inventory 2.0,i need your help to modify or delete Category and UOM which i have added by mistakenly.

Please provide any solution for that.

Answer :

You may delete the unwanted record from Setting > Lookup > Inventory Category and Setting > Lookup > U.O.M. Select the records you wish to removed by clicking the left checkbox, then click on “Delete” button on the top menu.

The post Modify or Delete Category and UOM appeared first on Xin Inventory.

If I want to increase the license of users for Xin Inventory 2.0, what should I do? What I mean is I want to buy more 15 user licenses.

Answer:

To purchase more user license, please follow these steps:

1. Open your Xin inventory 2.0 program, on the main page, click on “Click here to upgrade User License”.
2. On the popup screen, click “Click here to upgrade User License”
3. A message popup asking whether you wish to purchase more license, click yes and you shall be brought to the license purchase screen.

After you made the purchase. do these:
1. Open your Xin inventory 2.0 program, on the main page, click on “Click here to upgrade User License”.
2. On the popup screen, click “Click here to upgrade User License”. The system shall auto update the user license count into your server.

The post I want to increase the licence of users for Xin Inventory 2.0 appeared first on Xin Inventory.