The unlimited customization in Xin Inventory suitable to wide range of business

Excellent, amazing support service. The unlimited customization in this applications, made it suitable to open range of business types. Still uncovering hidden options which satisfy all my needs. “THUMBS UP”

Mohamade El Banna, Banna Print House
Lebanon

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Xin Inventory allow user to setting different taxes according to the needs, some need to set up sales tax, GST, VAT and etc. This video shows how to setup different taxes.

By using Xin Inventory, user can set multiple tax level. What user need to do is define the tax code and tax percentage.

User can set single or double taxation. Single taxation is very straight forward, this mean the tax in only apply to the product selling price.

Double taxation is more complicated, there are 2 options for double taxation. Assume that we have 2 taxes, tax_1 and tax_2.

• user can choose to apply tax_1 and tax_2 on the product selling price
• user can choose to apply tax_2 to (product selling price + tax_1) where tax_1 is the tax that apply to product selling price

There is another tax where allow user to tax on the total amount. Please watch the demo below and do not hesitate to contact us if have any questions

sample tax invoice from Xin Inventory 2.0

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 Xin Inventory invoice software - Easily convert quotation to invoice

I would love to be able to convert quotes that I create into invoices,without having to re-enter specific details already on the quote.The benefit is that it cuts time to prepare an invoice which has the same details as on the quote!

Moses H Nyanga, Matiza Altima Solutions
Zambia

The post Easily convert quotation to invoice appeared first on Xin Inventory.

Recommended invoice software

Xin Inventory 2.0 is quite great helpful software, which have helped me to save time and also afford customers high quality quotation sheet, clear and beautiful invoice report, delivery notes etc. This software would really help you to improve sales performance. Deserve to be recommended.

www.enjoysteel.com., China

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How Create a Professional Purchase Order

Many people are still wondering what it feels like to handle credit note, inventories, delivery notes, invoice, quotation, customer payments and purchase order. But, more businesses are even wondering how to do these tasks with the use of software alone. Business owners need to deal with all essential aspects of an excellent inventory management. Thus, they should work professionally when doing their transactions so that they can immediately get the trust and recommendation of their target clients.

Being professional means knowing what to do, what to use or apply, and how to handle situations within your business environment. Most clients have been looking for professional businesses since they believe that these are more capable of dealing with their needs and demands. For this reason, they need to apply the latest method of doing their inventory management and purchase order. It is by using professional software for a good purchase order.

What is a Purchase Order?

purchase order

The purchase order refers to the commercial document which is being released by a buyer to his seller. It includes quantity, price, type and quality of the service/s or product/s that the sellers need to deliver on a given date. Through providing a PO (purchase order), buyers creates a legitimate offer into their suppliers for purchasing particular services or goods.

Once a PO has been received by the suppliers, this established a legal connection between the sellers and the buyers. An appropriate professional format has been applied in drafting the PO just like the invoice.

Using the Best most Professional Software for Inventory Management

There can be an ultimate solution to the issues or problems faced by many businesses in terms of managing the tasks mentioned earlier. In fact, it has been widely used by many advanced businesses from different parts of the world. If you want to get the maximum benefits from this software, the best choice will be the Xin Inventory software. This is an all inclusive inventory and invoice management solution that every business should have.

Xin Inventory Software can take good care of the needs of your business. This system will be a great asset in your business’ daily operations. It has been made extra beneficial and extra powerful to provide maximum advantages. With its innovative solutions, there is no doubt that it can be a great help and support to the daily challenges that your business is facing.

Make a Professional PO with the Use of Professional Templates

When you find it hard to manage purchase order (PO), this inventory management software is the best thing to use. You need to avail Xin Inventory Software to make things easy and convenient for you and your business.

The professional template for purchase order is highly essential in the overall organized and legal transactions of the business. When you want to build a strong and good relationship with the buyers, you need to comply with the essential policies.

This software offers a template editor that allows the users to edit their purchase order template, quotation template, invoice template, or other templates. This template editor has been developed to perform various tasks to make template editing easier and faster.

When talking about the customization service of PO template, Xin Inventory Software has been providing such service in order to suit the needs of a business with smaller service charges only.

Benefits of Creating Professional PO

Purchase order templates have been offering various advantages after downloading it. Such benefits may vary from one organization to another and one person to another. The final outcome of your professional purchase order relies on the kind of template you used including the features integrated in it. Here is the list of some benefits received from professional PO:

• Editing has been always free. You may get the best out of this.
• You do not have to monitor public demand or downloading counts.
• It will be totally yours after downloading it.
• The layout and design are customized. Make little changes to attract potential people.
• No usage limitation. Use the template even for multiple timing.
• Attractiveness and uniqueness has been hiding in amendments.
• Every template refers to a certain category. Any template may be used for the entire category, when used wisely.

Other Important Items to Include in a Professional PO

Xin Inventory Software has been made more flexible in giving its service to the customers through integrating several amazing features. By simply looking at these features, you can realize that this software can work exceptionally and reliably during the actual performance. To get started, take note of the following list and see how it can make your business grow and develop:

• Multiple language, tax and user – this software has been supporting many users with various user group or rules. The system admin can create its own group along with dedicated distinct module user accessibility.
• Accessibility and Security Control – in this software, the data has been secured by a password. Thus, you can obtain peace of mind by restricting access on it.
• Network Enabled – Xin Inventory 2.0 has been invoice software that has been made network ready. Through application of correct settling, your database is already accessible in various computers at the same period of time.
• Full Control Stock – Become an organized business with this inventory software. In addition, there is no need to worry regarding the control or losing track of your stock. Stock control basically features an automatic reorder stock once it reached the pre-determined level.
• Timely Payments for the Customers – Xin Inventory 2.0 is capable to tracking the payment status of the customers.
• Stay Knowledgeable – it is comprised of customizable reports which provide summarized and detailed information regarding inventory, profits, sales and revenue levels.

For a successful and professional purchase order, do not hesitate to try new things. For sure, you will appreciate the existence of this software once you start using it in your business. Make a professional purchase order with the help of Xin Inventory 2.0 software. There are more important things to consider when you really want to ensure that your business will grow and expand.

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Xin Inventory 2.0 architecture is pretty simple. The setup will install MSSQL Express 2008 which is stable and free database into server (any PC can work as server). What we need to do is setup a network, install Xin Inventory 2.0 in the PC that need to act as server and then install Xin Inventory 2.0 in client and point to the server’s database.
Step-by-Step: Set Up Xin Inventory Network

There are 3 main steps that need to achieve in order to have Xin Inventory 2.0 work in network environment.

Make sure all computers are in the same network or same workgroup (Server and Client).
Setup home network in Windows XP, please refer to http://support.microsoft.com/kb/813936
Setup home network in Windows Vista, please refer to http://windows.microsoft.com/en-US/windows-vista/Setting-up-a-home-network
Setup home network in Windows 7, please refer to http://windows.microsoft.com/en-US/windows7/start-here-to-set-up-a-home-network-in-windows-7
Setup home network in Windows 8, http://windows.microsoft.com/en-US/windows-8/what-you-need-setup-home-network

Install Xin Inventory 2.0 in server and share the installation folder
Download Xin Inventory 2.0 and install Xin Inventory 2.0 in server. After the installation, share the installation folder to network (home network group) with read and write permission. By default, the installation folder in 32 bit machine is “C:\Program Files\Xin\Xin Inventory 2.0″ and for 64 bit machine is “C:\Program Files (x86)\Xin\Xin Inventory 2.0″. By default, Xin Inventory setup will install MS SQL 2008 Express and it will do configuration automatically. If there is failure in the setup, please let us know via our support website http://support.xincube.com
Server Installation:

- Select install Xin Inventory 2.0 as Server / Standalone.

Install xin inventory as server

- Open Xin Inventory 2.0 for the first time in server.
We can test on it once the installation is completed. Click on Xin Inventory 2.0 icon in Desktop to open Xin Inventory 2.0 for the first time.

1. Click on Database Setting on the left bottom of the login screen.

xin inventory 2.0 first time login

2. Select Local
3. Try to enter SQLEXPRESS as instance name. Click on determine SQL Server instance name to know how to check the instance name.
4. Click on Test Connection button to test connection.
5. Click on OK button if the network connection tested ok.
6. Click on Save button to save the setting.

Xin Inventory first time login

7. Enter Login ID: admin , Password: 1234 for the first time login.

Xin Inventory network login

Sharing Xin Inventory 2.0 folder:

- Share Xin Inventory 2.0 installed folder.
After installation, share Xin Inventory 2.0 folder to the network user with read and write permission. By default, the installation folder in 32 bit machine is “C:\Program Files\Xin\Xin Inventory 2.0″ and for 64 bit machine is “C:\Program Files (x86)\Xin\Xin Inventory 2.0″.

1. Right click on Xin Inventory 2.0 folder.
2. Then click on Properties.

3. Click on Sharing Tab
4. Click on Advanced Sharing button.
5. In the Advanced Sharing window, checked on Share this folder.
6. Click on Permission button.
7. In the Permission for Xin Inventory 2.o window, check on Allow Change checkedbox.
8. Click on OK button.

- Set permission for Everyone (Modify permission)

Go to Xin Inventory 2.0 folder. By default, the installation folder in 32 bit machine is “C:\Program Files\Xin\Xin Inventory 2.0″ and for 64 bit machine is “C:\Program Files (x86)\Xin\Xin Inventory 2.0″.

1. Right click on Xin Inventory 2.0 folder.
2. Then click on Properties.

share installed folder
3. Select Security tab
4. Click on Edit button
5. In the Permissions for Xin Inventory 2.0 window, click on Add button.
6. Type everyone in the Select Users or Groups window
7. Click on Check Names button.
8. Click on OK button.

 
9. In the Permissions for Xin Inventory 2.0 window, select Everyone.
10. Check on Allow Modify check box.
11. Click on OK button.

Foder sharing for Windows XP: http://support.microsoft.com/kb/304040
Foder sharing for Windows Vista: http://technet.microsoft.com/en-us/library/bb727037.aspx
Foder sharing for Windows 7: http://windows.microsoft.com/en-US/windows7/Share-files-with-someone
Foder sharing for Windows 8: http://windows.microsoft.com/en-US/windows-8/share-files-folders

Install Xin Inventory 2.0 in others PC as client and connect to Xin Inventory server’s MSSQL 2008 Express database and also server’s “Xin Inventory 2.0″ folder.
After install Xin Inventory 2.0 to client computer, connect to Xin Inventory 2.0 server database.
Client Installation:
Select install Xin Inventory 2.0 as Client.

Install Xin Inventory As Client

Client connect to server:
To connect to server, click on the Database Setting and in the Connection, select Network. Enter Database Location and click on OK.
1: Select Network in Connection if want to connect to server.
2: Enter Application Location. In this example, server name is XIN-SERVER and the shared folder name is Xin Inventory 2.0. So, we enter “\\XIN-SERVER\Xin Inventory 2.0″.
3: Enter Server Name. In this example, server name is XIN-SERVER. So we enter XIN-SERVER. You can use the IP address if you know the IP address.
4: Enter Instance Name. It will be either SQLEXPRESS or SQLEXPRESS2008. Try SQLEXPRESS first, if failed, try SQLEXPRESS2008.

connect to server database

5: Click on Test Connection to Test the setting.
6: Click on OK if Network Connection OK
7: Click on Save button if the connection is correctly entered.

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Create invoice using Xin Inventory 2.0

Xin Inventory 2.0 is not only an invoice software that able to create invoice, it’s also able to create quotation, purchase order, customer statement and etc. Others than that, business owner able to keep track of customer payment after send out the invoice by using payment receiving feature. This will help business owner to know customer payment status so that the payment won’t behind the payment terms.

Handy features

By using Xin Inventory, user able to create invoice from scratch, by copy from the existing invoice, import from quotation, import from delivery note or import from PO (purchase order).

Below are all the standard information for invoice are included

1. Invoice date
2. A word Invoice
3. Invoice reference number
4. Seller business/company logo
5. Seller business/company name and registration reference number
6. Seller business/company address
7. Seller business/company website
8. Seller business/company contact like phone, fax and email
9. Sales person name
10. Buyer business/company name
11. Buyer business/company billing address and contact
12. Buyer business/company shipping address and contact
13. Order details like product/services name, code and description, quantity, unit/cost, unit of measurement (UOM), discount, tax and cost
14. Taxes information
15. Payment terms and shipping terms
16. Note and etc

Others information that are not included can be added in the software because there are extra field that built in with the system for this purchase.

Invoice Format

All the generated invoice can be export into PDF, xls, xlsx, html, rtf, csv, image and etc. User can email the invoice directly to the customer by using the send email features. The PDF format will be send along in the email together with the pre define email content.

Demo

Demo below shows how to create invoice using Xin Inventory 2.0

Generate Recurring Invoice

User able to generate recurring invoice by daily schedule, weekly schedule, monthly, yearly and etc. User can configure to have non-stop running or controlled by number of invoice being generated.

Invoice Template

There are 14 professional Invoice Template come with Xin Inventory 2.0, user can select either one when create the invoice. User can customize their own invoice template to suit the business needs by using the template editor.

Sample Invoice

Below is the sample invoice that was created using Xin Inventory 2.0

sample invoice 1

Sample invoice 2

The post create invoice appeared first on Xin Inventory.

Create Purchase Order using Xin Inventory

This demo shows how to create a purchase order or PO by using Xin Inventory. In this example, the purchase order template or PO template is built in template come with the standard Xin Inventory 2.0 version. There are 14 PO template ready to be used. User can customized own template by using the existing template as base template if they wish to have own template.

In the latest version of Xin Inventory, user can create PO from blank form, copy from the existing PO or import from quotation. This is important for many user because it helps to save time without double enter the same information again. It also helps to minimize the typo or mistake made during reenter the data.

Notice that after finish creating purchase order, user can convert the purchase order into many different format like pdf, html, mht, rtf, xls, xlsx, csv, text, image file or send directly the purchase order to the supplier via email  by using send email feature in the software.

For the send email feature, user can create email template prior to use it or can change the email content before send out the email each time. User also can add attachment from local computer before sending out the PO by using the send email feature in the software. You can refer to demo to understand more.

Please make sure you enable the caption when watching the demo.

Sample Purchase Order / PO created using Xin Inventory

sample purchase order

Sample PO

Please visit http://www.xininventory.com/purchase-order-template.html or http://www.invoicingsoftware.biz/template/purchase-order-template/ to see more sample in pdf format.

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Stock control is really essential in an invoice service because it is highly necessary in managing all the important aspects in your sales trends as well as sales cycles. A stock control is one of the most important features that your invoice software must have. Bear in mind that having what all your customers want and need and in stock can always makes a great difference in your business. This will also create a huge impact in making sales and in boosting your new potential customers. With the use of an invoice control that has an in stock control software, this will allow you to manage your sales and you will surely enjoy a profitable business that you have always been wanting.
If you are just starting your own business and you are searching for the best and most reliable invoice software, you have to search for the one with a stock control that will enable you to add new different categories, customers, items, suppliers, calculate vat, and so much more. Stock control in an invoice software is highly beneficial because it will enable you to understand the things that your business require and your customers need.

Stock Control Enables You to Manage Your Inventory

The ability of your business to deliver the most appropriate goods and products at the right place and at the right time is the primary key towards the great success of your business. Inventory is actually one of the most important and the largest investments that your company can ever make. Ensuring that your business or company has the right goods in stock, while avoiding overstocks and stock outs is really a he challenge. You are always responsible for increasing your business’ financial returns on the inventory while at the same time, diminishing investments in inventory. You can now accomplish all these tasks with the help of stock control that your invoice software must always contain.

Allows You to Analyze Your Inventory

An inventory control is really important in an invoice software because it has the ability to efficiently analyze and manage you inventory. This will also allow you to maximize the inventory turns as you eliminate excess and shortages inventory investments. This will give you the ability to monitor and manage your business inventory to help you streamline all your operations and enhance your business profits.
Apart from that, stock control is really important in an invoice software because of the following reasons:

• This will help you easily organize as well as keep track of your business inventory without any hassles.
• Gives you great inventory control so you won’t never run out of stock with reports and warnings
• Maintains the database if suppliers and customers

If you are searching for the best invoice software for your business proficiency, it is important to search for the best one with a stock control feature, so you can ensure that your business will obtain great success. An inventory control also gives you an absolute power to control your stock.

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Simple, cost effective and powerful network invoice software with inventory control.

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Network Ready invoice software is now giving you the ability speed up your billing process and it also helps in effective stock control through creating invoice, quotation, email to customers and PO within just a few minutes. This new innovative and efficient billing software also has the great inventory control features, so you can effectively handle all your stocks for business profitability.

What Does Network Ready Mean?

Network ready actually means that the user can now use the great and innovative software in a network environment without the use of internet or not through the internet. It can be mostly compared to a office network or home network. With the use of Network ready, there is actually more than a single user within the same network will be able to connect to the database of the software and utilize the software.

How Can This be Beneficial to Your Business?

Being a business owner, without regard to the size of your business, truly understand that the right management of invoices, customer payment, purchase order or PO, quotations, stock, inventory, credit notes, as well as delivery notes is really a tedious task to do. In order to effectively accomplish these tasks, these things have to be controlled with appropriate care to be able for your business to run more efficiently. With the help of a reliable invoice software, all these complex processes can always be taken care of. The use of a comprehensive, user friendly and cost effective billing software will help you run your own business effectively while taking advantage of your huge business profits. This effective invoice software can also efficiently manage all your business tasks that may really be so complicated for you.

What Benefits Can You Obtain from an Invoice Software?

A good and reliable invoice software will not only allow you to manage your quotations, PO, customer payment, invoices and packing slip or delivery notes, but this can also be highly beneficial in recording your real-time customer sales. This can also automatically reorders some stock once it obtained a predetermined level. This also works in order to ensure that your business will essentially carry the right amount of stock and become always aware of the stock needed to be shifted or replenished in order to keep costs down.

Aside from that, network ready with inventory control provides you an absolute power over your inventory. This enables you to organize and fully manage your inventory for the success and efficiency of your business operation. With the help of this system, you can simple handle all the important tasks of your business with ease.
An invoice software is really a cost effective, smart, all-inclusive productivity and comprehensive management solution for your business needs. This innovative software will definitely take good care of all your business needs, making it the only software that you need for the daily operations of your own business. Aside from being an essential system that will enable you to manage your stocks or inventory, it also comes with great features for the benefit of your business.

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Small Business Billing and Invoice Software

Starting your own business, no matter how small or big it is, is not a simple walk in the park. Using the best billing software and invoice software can help eliminate a lot of problems, ensuring that your business will be kept as efficient and organized as possible.
Anyone who is self-employed or running a small business right now in this kind of economy is surely aware that planning and organization are needed to keep your trade afloat. A profitable and successful business makes use of the finest software and tools that can keep all its finances organized. An effective invoice and billing software can give small businesses their much needed accounting applications, especially for inventory control.

So what are the qualities of a top notch billing and invoice software?
The finest invoice software and billing software should be simple enough for it to be used by anyone and should also have an interface that is easy to navigate. But even though it is simple, the software must still have other advanced features and additional benefits. Every billing and invoice software product needs to be evaluated depending on these rating criteria:

Payment and Billing Features

The best software for invoice and billing needs to follow an invoice portion that has extra features like performing an automatic billing, tracking payments as well as emailing the overdue statements.

Invoicing Features

A top rated invoice and billing software should have a number of features for invoicing like the capacity of creating custom invoices or standard invoice. In addition, the software needs to have an auto-fill function for efficiently and quickly building an invoice.

Ease of Use

A good software for billing and inventory control needs to be usable even by those who do not have an accounting degree. This must be easy to use by everyone, complete with the simple and easy to navigate interface.

Customer Relationship Management

The billing and invoice software’s section for customer relationship management stores the profile information of customers to ensure better customer service. The profile information of customers generally consists of their contact information, billing and shipping addresses, billing history, email addresses, and more.

Help and Support

A well established help and support can make or break any invoice or billing software. The best software for invoice and billing must offer a phone and email support.

Extra Features

These extra features serve as the cake’s icing in the case of invoice and billing software. The best invoice software and billing software must include extra features like export or PDF reports, mobile phone support, support for several businesses as well as ability of processing payments for credit card.

Organized finances and better inventor control are needed for any business, no matter what size it might be. A billing and invoice software will be able to help a lot in keeping the payments, billing, statements and invoices properly and effectively organized while simultaneously providing the adequate accounting tools that are needed by small businesses. If you want to ensure that everything in your business will run as smoothly as possible, choose the best billing and invoice software today!

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Testimonial: Great invoice software, very simple to use

Great Software, very simple to use, we’ve been using XIN INVOICE since 2011. the only problem was no Multi user. Now Xin Inventory 2. solved this problem. for this price XIN is simply the Best. And the most important, staff is great and very very helpfull…. Thank you

vakhtang meunargia
Trawellin , Georgia

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Whether you are running a small business out of your home or own a small shop or business out of a store front either ways you are likely very familiar with how difficult yet important it is to keep your invoices organized.  When you own and operate your own business inventory control is a huge part of your responsibilities and if you do not keep track of all of your payments it could lead to your business failing.  Many small businesses do not make it because they have a cash flow problem that often stems from poor inventory control.  You need to make sure that you are keeping track of all of your payments this include, paying your employees, paying for supplies, and paying for other services like shipments and package deliveries as well as the usual things like your electric, internet, and water bills.  All of these things have to keep track of as part of your inventory and sometimes it can be overwhelming which is why invoice software can be so helpful in managing everything.

When you look at all of the different invoice software out there you will want to find something that includes software to help with managing quotations, customer payments, purchase orders, credit notes, and delivery/packing slip information.  A great thing to look for that will be very beneficial in invoice software is when it records customer sales in real-time and also keeps track and automatically reorders stock when you need it.  This can be a fantastic feature that will alleviate some of your worry when it comes to thinking about when to reorder certain items.  With this type of software you will always have what you need in stock.  This type of software allows for you to focus on other aspects of your business rather than worrying about ordering and restocking your goods.

Quotation software is also something to look for as it can give your company more of a professional look and you can give your clients or customers quotes or estimates when it comes to what they are looking to purchase.  You can use pre-existing templates and customize them so that all of your invoices look great.  Quotation software also will help you with looking more professional as you can provide potential clients with much need quotes for your services.

Another great thing to look for in invoice software is a program that will let you know when a customer is due for a payment so that you do not have to keep track of those payments yourself.  Inventory software is great for keeping track of almost anything that has to do with your business.  It can really help your small to medium size business take off and have that cash flow that is so important to small independent business owners.  When you have the right software to help you out you can better keep track of where your money is going and where it is coming in, so that you can focus on other things like great customer service and running a fantastic business!

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Testimonial:  Easy to use and unbeatable value for money.

I would like to thank you for the quick and very good support received! The program can only be recommended – easy to use and unbeatable value for money. If questions come up – the support team immediately offers solutions and helps via team viewer. I would like to thank their whole team for the good co-operation received so far.
Thank you.

Karena
LORCH, Denmark

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There is hardly any task before the world, which cannot be done through software. The world is going through shutdown, but the IT field is still unaffected. The use of Computers cannot be avoided under any circumstances. This would make sure that the IT industry would continue to shine in the future.
There are several software’s available to perform a variety of tasks. In this hub, I would describe guidelines that you should follow before selecting any invoice or billing software. However, the process is not as easy as it seems, and there are several software’s available that have their own set of features, capacity and costs. If you can complete the task properly; you would achieve the best invoice software that would suit your business or organizational needs.

Factors to Consider before purchasing Invoice Software
It is good to research important points before purchasing any products. The same rule follows for any product across the globe.

• Cost – The primary motive of any business organization is to earn profits. Initially, before buying the invoice software check the cost of the product. There are some products, which would be free, and there would be many, which would be available for thousands of dollars by top giants of IT field. Some of the products would offer you monthly service or annual service depending on its cost. If you think, the cost of the product is high, then you can select alternate product. Additionally, there are discounts offered by some companies, which can reap you huge benefits.
• Payment tracking – money is crucial for all businesses. The invoice software should have feature for user to keep track the customer payment and records. This will helps the user knows the financial status for the company.
• Inventory control – inventory is the main asset for the company to earn more money, without inventory control, the system will be consider not complete. With the inventory control, user knows which product is fast selling and can order before end of stock.
• Sales Tax- Every company across the globe has to pay some amount of tax to the Government. You must list all the factors that you would require in your invoice software. Some of the factors such as sales tax, excise or VAT might be mandatory as per your country law. These factors can pose serious threats, if they are not paid in time. The invoice layout provided by the software must meet the criterion of local tax authority. Majority of the tax authority across the globe on demands that the layout must have your tax registration number. Additionally, there are words such as “Tax Invoice” or “Authority Letter”, which are mandated by the local government. The tax component must be properly highlighted on the invoice. Secondly, there are different items, which are charged differently, and the total must be accurate.The products must generate reports, which can be passed by the local tax authority. The invoice software must generate a detailed report, which can help you in future transactions. This is very important, as your future loan would depend on the detailed report.
• Documents- There are many documents, which would be required other than the invoice. You might require estimate cost or pay the advance tax. If you can convert quote to estimate; you would save a lot of time. Secondly, if you have Business Company or trading company; you would require important business documents such as Credit Notes, Delivery Orders and vendor purchase orders. These documents can vary depending on the country and individual preference. Similarly, you must be able to add logo or customize the look and theme, depending on your business.
• Data- Your invoice software must permit you to enter all the important information relating to your business. Some of the important fields are customers, vendors, inventory and amount. Additionally, if you have trading company; you would require inventory module. The product must be capable of importing data from external source, so that you do not have to waste time typing the data manually. You also need to check whether the product allows you to describe your service in the invoice body. Additionally, the customer purchase number must be mentioned on the invoice. Alternatively, you can look for terms & conditions and payment instructions.
• Reports-Your invoice software must generate relevant reports, which can highlight important factors such as sales, debtors and customer statements. Additionally, the reports must look professional to the local authority or the customers.
• Search Features- As your business expands; you would need support features for locating invoice reports, finding transactions and customers.

Lastly, the above factors are crucial to simplify your business process and earn profits. However, you need to consider your business staff for understanding the simplicity you would require in the invoice software.

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Testimonial: Great invoice software for small business

It is a great product for small businesses. It can really decrease your paper work substantially and save you a lot of precious time. In the beginning, you might think it is not suitable for your company, however after playing with the templates and creating new ones customized for your company, you will see it is definitely worth to purchase this product and integrate it to your system.

The greatest of all is the technical support. We had a problem with the database for multiple users. It was a very complicated and intimidating problem. However, the tech guy spent two days to solve our problem. And this happened before we even purchased the product during the trial period.

Overall, considering its very reasonable price it is very effective solution to reduce the time spent on paper work.

Tumay Karaver, Emko Elektronik, Turkey

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Testimonial:  friendly and efficient support team

Xin IT support was very prompt with answering my emails and was able to resolve my issue. Xin is also the friendliest inventory software I have stumbled across for small to medium size businesses.

I am very happy with this software, as I am with the IT support, very friendly and efficient.

Good Job.

I recommend this to anyone.

Great software nonetheless.

D. D. Solomon, Unique Woodworking Ltd. Trinidad W.I, Trinidad and Tobago

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Testimonial: user-friendly and cost effective invoice software

Xin Inventory 2.0 is so user-friendly and price very reasonable.
No more messy to track of all documents and reporting system is very useful.
Thank You Guys for built this program.

Mohamad Nizam Sapie, Nexedge Technology (M) Sdn Bhd, Malaysia

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Testimonial: Expendable and cost effective invoice software

We have decided to use XIn products after a short research made over the net. We have been looking into a robust lightware within our budget.

Xin did fit our specifications. In addition it has an intuitive GUI and simple workflow implementation process. The support team knows the product well and nothing is too difficult for them to achieve.

The software is using MS SQL Server (express) as a back RDBMS. This helps bigger organizations to expand the system to the full MS SQL Server full version if required.

I would recommend this software as it is powerful and affordable. The team is always looking into helping the users.

Lyes Mokraoui, GIS Innovation Sdn Bhd, Malaysia

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